Welcome to Woolston Eyes Nature Reserve

An S.S.S.I. Managed by Woolston Eyes Conservation Group

Pursuant to change in the data protection regulations our new privacy policy is intended to clarify how we collect, share, use and retain personal data and your rights in relation to your personal data.

Please click on a question for more detail:

• What information do we have about you?
• How will your information be used by us?
• When can we use your information?
• How long will we keep this information?
• Who do we share your information with?
• Your choices in relation to the data we hold?
• What Cookies does this site issue?

What information do we have?

By becoming a permit holder of Woolston Eyes Nature Reserve, the Woolston Eyes Conservation Group, hereafter WECG, will collect and hold some information about you. This information includes the details requested in the permit application process, your name, your address, email address and if provided with Family Permits, the first names of your family for named digital permits.

Additionally, if you are registered to Log-in to the website to upload material we use cookies to facilitate this function.

How will your information be used?

We only use your information to make contact with you personally, complete our obligations derived from your permit requirements, or to facilitate your Log-in benefits on our website and as otherwise required by law.

When can we use your information?

Where our use of your information is necessary for us to perform the contract or contracts that we have with you. The process of provision of annual permits, permit renewal notices, delivery of newsletters or annual reports, claim Gift Aid and to facilitate the log in process on the website if you have registered to upload sightings and photographs.

How long will we keep this information?

We will keep your information for as long as it is necessary for us to fulfil the purposes we describe in this policy. As a standard, if a permit is not renewed in the following year, Gift Aid has not been granted and the access key has been returned your data will be deleted from our electronic and paper files.

Who will we share your information with?

The WECG does not share or disclose your information with any other organisation except as legally required when you have consented to Gift Aid your donations were your name, house name or number and postcode is listed on HMRC claim forms for each calendar year of consent.

Your choices?

You have a number of rights in relation to your information and how it is used. However, since the WECG do not undertake direct marketing or advertising to its permit holders or indirectly on its website, analyse your information or share your information with other organisations including the cookies we use to serve your log in benefits your choices are related to:

• Your right to access the information we hold on you
• Your right to correct errors in your information
• Your right to request we erase your information

Please note, with regard to a request to erase your information:

• Your request to erase your information will impact our ability to maintain your permit beyond its expiry date and will cease your ability to log in to the website and upload any material.
• WECG reserve the right to hold your contact information so it can maintain contact with you until your return of the access key provided with the initial permit which remains the property of WECG.
• If you have consented to Gift Aid your donations and/or subscriptions we are legally bound to keep your records for seven years from the last Gift Aid claim we make before records can be deleted.

What Cookies does this site issue?

This site does not use cookies if you are just browsing.

If you LOGIN to the website (to upload photos or sightings) we issue a small PHP Session Cookie that “remembers” you are logged into the website as you browse from page-to-page. This is essential to the functionality of the site and does not track your data with third-parties.

You can contact us using the details below if you wish to make any changes to what information we hold, how we use it, if you wish to erase it or if you are concerned about any aspect of your privacy and information.

Email:info@woolstoneyes.com
Post: Mr. John Blundell, 48 Fifth Street, Barrow Bridge, Bolton, BL1 7NA